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Attendee List
The post-show list of attendees will be provided to every exhibiting company approximately 10 days after the conference.
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Badges for Booth Personnel
Exhibitor booth personnel must wear the official Exhibitor Name Badge at all times in the exhibit hall. Exhibit manager issues two (2) complimentary booth staff badges per 10’ x 10” booth. Additional staff badges are available for $25.00 each. Click here to request exhibitor staff badges.
Exhibitor Badges may be picked up in the back of the Exhibit Hall at Exhibitor Registration as scheduled: |
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- Monday, May 14, 2012 - 10:00 am - 5:00 pm (Oversized Exhibits and Vehicles Only - Scheduled Time Assignment)
- Tuesday, May 15, 2012 - 8:00 am - 5:00 pm (All Exhibitors)
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Exhibitor Badges may be picked up at Exhibitor Registration outside the front entrance to Exhibit Hall (A) during the following times: |
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- Wednesday, May 16, 2012 - 7:30 am - 5:00 pm
- Thursday, May 17, 2012 - 7:30 am - 12 noon
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Banners/Rigging
All rigging is subject to approval by the Greater Fort Lauderdale/Broward County Convention Center, and must be installed and supervised by National Expo, Inc. personnel. Click here for order form.
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Booth Demonstrations /Sound
Demonstration areas must be confined within the exhibit space so as not to interfere with neighboring exhibitors or aisle traffic. Aisles may not be obstructed at any time by large crowds gathered to watch a demo.Exhibit Manager shall have sole discretion in determining whether Exhibitor's sound interferes in any way with other exhibitors and whether it shall be discontinued or modified. Any projection of sound beyond the confines of the exhibit booth is prohibited.
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Booth Furnishings/Exhibitor Benefits
Oversize/Vehicle exhibit spaces are unfurnished, but include the following:
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- Company listing in the Exhibitor Directory
- Twenty-four hour perimeter exhibit hall security
- Post-show attendee mailing list.
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Each 10' x 10' Booth is carpeted and includes the following: |
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- Red/White/Blue 8' backwall drape and 3' sidewall drape
- One ID sign with company name and booth number
- One 6' draped table skirted in red, white, or blue/two folding chairs/wastebasket
- Company listing in Exhibitor Directory
- Twenty-four hour perimeter exhibit hall security
- Post-show attendee mailing list
National Expo, Inc. is the official General Contractor/Show Decorator for additional booth equipment, furnishings and services. Order early and take advantage of advance discount pricing. Click here to go to their website which requires the log in and password provided in your confirmation letter.
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Catering/Food & Beverage
Contact the Greater Fort Lauderdale/Broward County Convention Center before bringing in or dispensing food or beverage of any kind from your booth. Click here for request form. Or click here to go to their website.
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Cleaning
Exhibit Manager provides general exhibit hall clean up, including aisles. Exhibit Manager does not provide cleaning, vacuuming or trash removal for booths at any time. National Expo, Inc. provides vacuuming and trash removal. Order early and take advantage of advance discount pricing. Click here to go to their website which requires the log in and password provided in your confirmation letter.
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Crate Removal, Storage and Return
National Expo, Inc. provides material handling services. Order early and take advantage of advance discount pricing. Click here to go to their website which requires the log in and password provided in your confirmation letter. Crates or boxes in storage will be delivered to exhibitor booths only after all aisle carpet has been removed at the close of the show.
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Exhibit Design - Display Rules and Regulations (IAEE)
All exhibits must conform to the IAEE "Guidelines for Display Rules and Regulations". Click here for complete IAEE Guidelines. Included but not limited to:
- Exhibits shall not project beyond Exhibitor's allotted space.
- Booth displays may not exceed a height of 8'.
- Exhibits shall not obstruct the view of, or interfere with traffic to, the exhibits of others and shall be protected by safety guards and devices where necessary to prevent injury to spectators.
For covered or enclosed/multi-level exhibits, download an Application for Structual Permit here.
Download Convention Center Rules and Regulations - Download Convention Center Fire Regulations
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Exhibit Installation/Dismantle
Exhibitors' full-time employees may set up and dismantle their own exhibit. If you intend to have your exhibit installed/dismantled by an Exhibitor Appointed Contractor (EAC), you must submit the Authorization Form to National Expo, Inc., official General Contractor/Show Decorator. Click here to go to their website which requires the log in and passwordprovided in your confirmation letter.
All booths must be installed by 7:30 am on 5/8/13. In the event that Exhibitor's rented space is unoccupied two hours prior to opening of the Show, Exhibitor shall be considered to have defaulted under the Terms and Conditions of the Application and Contract. Exhibitor shall not tear down, dismantle, or abandon its exhibit prior to the published close of show 5/9/13 at 3:30pm. In the event of early tear-down, dismantlement, or abandonment, Exhibitor agrees to pay in addition to its Rental Fee, damages in the amount of $250. Any company needing additional dismantling time after 7:30 pm will be responsible for arranging and paying for overnight security.
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Exhibitor Presentation and Conduct
All content presented, demonstrated, exhibited, performed, distributed, or displayed by Exhibitor shall be subject to Exhibit Manager's approval. Any content that, in the sole discretion of Exhibit Manager, is in any way unacceptable or unsuited to the Conference may be rejected. Exhibitor-hosted meetings, functions or receptions may not conflict with any Conference sessions, Conference events or exhibit hall hours. Exhibit Manager shall have sole discretion in determining whether Exhibitor's demeanor is inappropriate or disruptive. Exhibitor shall not distribute any advertising matter, literature, souvenir items or promotional materials except from its own allotted exhibit space.
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Insurance/Liability
General liability insurance in the amount of $1,000,000 per occurrence must be obtained by EXHIBITORS at their own expense, showing GHC and McRae & Company, Inc. as additional insured parties. Proof of insurance must be submitted to McRAE 60 days prior to the first day of move-in for the event. Please ask your insurance agent for a certificate of insurance naming Governor's Hurricane Conference and McRae & Company, Inc. as additional insured parties. The address for all entities is: 1401 Maclay Commerce Drive, Tallahassee, FL 32312. The certificate may be faxed to 850-906-0077.
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Licenses/Permits/Taxes/Copyrights
Exhibitor shall be responsible for obtaining any licenses, permits or approvals required under local, state or federal law applicable to its exhibit activities. Exhibitor shall be responsible for obtaining tax identification numbers and for paying all taxes, license fees, or other charges that become due to any governmental authority in connection with its activities under the Terms and Conditions of the Application and Contract. If you plan to play any copyrighted music in your booth, you must obtain and display all necessary licenses from the copyright owner or licensing agency.
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Material Handling Services/Drayage
National Expo, Inc. is the official show decorator and exclusive material handling provider for the exhibit hall. Order early and take advantage of advance discount pricing. Click here to go to their website which requires the log in and password provided in your confirmation letter. Exhibitors and their full-time employees are permitted to self-unload/load and hand-carry their own materials. No carts or dollies will be available for loan or rent. Exhibitors may also appoint an Exhibitor Appointed Contractor (see above) to handle exhibit materials. Also see Shipping below.
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Parking/POVs (Privately owned vehicles) Self-unloading/loading
Complimentary parking is provided during MOVE-IN ONLY on Tuesday, May 7, 2013 at the Greater Fort Lauderdale/Broward County Convention Center. Exhibitors and their full-time employees are permitted to self-unload/load their own materials, however, no carts or dollies will be available for loan or rent. On show days, parking is $6 per day with in/out privileges.
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Retail Sales
Retail sales are allowed in the exhibit hall.
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Security
Exhibitors are responsible for their valuables. Exhibit Manager provides perimeter security at points of entry to the exhibit hall on a 24-hour basis during the entire period of the show, including installation and dismantle. Every reasonable effort will be made to prevent losses. However, the final responsibility for exhibitor-owned equipment and merchandise security rests on the exhibitor. Do not leave your booth unattended until your merchandise is secure! To order security (additional cost) for your individual booth, please contact the Greater Fort Lauderdale/Broward County Convention Center. Click here for order form.
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Sharing Exhibit Space
Exhibitor shall not reassign, sublease, or share assigned exhibit space with any person, firm, or other entity, nor shall Exhibitor allow any person, firm, or entity to solicit business in any form in Exhibitor's assigned space, without prior notification to, and approval by, Exhibit Manager.
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Shipping/Deliveries
All freight must be consigned to National Expo, Inc. Click here for shipping details and labels.
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Smoking
Smoking is prohibited inside the Greater Fort Lauderdale/Broward County Convention Center.
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